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Client Overview
Client Name: Bhilai Ispat Udyog
Industry: Steel Trading & Distribution
Established: —
Expertise: Iron & Steel Merchants, Commission Agents
Location: India
Bhilai Ispat Udyog operates as a steel trading firm managing high-volume inward and outward stock
movements. The business handles commission-based transactions and requires accurate tracking of
inventory, buyers, suppliers, and financial adjustments through credit and debit notes.
Project Objective
The objective of this project was to design and implement a
web-based Stock & Transaction Management System that could:
- Digitize inward and outward stock operations
- Centralize buyer and supplier records
- Simplify credit and debit note reconciliation
- Automate stock calculations and monthly reporting
- Provide real-time visibility into inventory and transactions
Challenges
Before implementing the system, the client faced several challenges:
- Manual tracking of inward and outward stock caused frequent errors
- Difficulty reconciling inward and outward credit and debit notes
- No centralized records for buyers and suppliers
- Time-consuming monthly stock and value calculations
- Limited visibility for management to track performance
Our Approach
Platform & System Design
We designed and developed a
custom web-based Stock & Transaction Management System,
tailored specifically for steel trading and commission-based workflows.
Our approach focused on:
- Real-time stock tracking with inward and outward segregation
- Centralized transaction and master data management
- Automated calculations and report generation
- Role-based user access for secure operations
- Dashboard-driven insights for management
System Structure
The system was structured into integrated modules to ensure smooth daily operations:
- Dashboard
- Inward Stock Management
- Inward Credit / Debit Notes
- Outward Stock Management
- Outward Credit / Debit Notes
- Stock Overview
- Item Master
- Buyer & Supplier Master
- Reports & Analytics
- Value Reports
- Attachment Download Reports
- User Control
- Master Settings
Each module works together to maintain accuracy, traceability, and operational efficiency.
Key Features Delivered
- Dashboard: Overview of inward, outward, buyers, suppliers, and stock metrics
- Inward & Outward Management: Accurate tracking of steel movement with weight, invoice, and aging
- Credit / Debit Notes: Easy reconciliation for inward and outward transactions
- Stock Management: Heat-wise and plate-wise real-time stock visibility
- Item Master: Centralized item definitions and configurations
- Reports: Automated transaction and inventory reports
- Value Reports: Monthly stock valuation with instant refresh
- Attachment Reports: Downloadable reports with supporting documents
- User Control: Role-based access and permissions
- Master Data: Centralized configuration and reference data
Benefits & Results
- Stock Visibility: Real-time tracking of inward and outward stock with detailed metrics
- Efficiency: Automated reports with Excel export reduced manual workload
- Transparency: Clear transaction visibility across buyers and suppliers
- Centralized Data: All records stored digitally with search and filters
- Decision Support: Dashboard insights helped management track performance and trends
- Accuracy: Reduced errors in stock calculation and reconciliation
Conclusion
The Custom Stock & Transaction Management System successfully transformed
Bhilai Ispat Udyog’s manual and error-prone processes into a centralized,
automated digital platform.
By streamlining stock tracking, credit and debit reconciliation, and reporting,
the solution improved accuracy, transparency, and operational efficiency—positioning
the business for scalable growth and stronger financial control.
